Book early
It sounds obvious, but book early and beat the rush. This applies, not only to your venue – brick built or marquee – but to your other suppliers too. At this stage, just making an initial enquiry can help you keep in touch with what is going on.
Get estimates or quotes
Once you’ve been in touch and have received an initial estimate or a formal quotation, most suppliers will be happy to offer to secure you a booking for you for a small deposit. Reputable suppliers will also have in place a specific COVID-19 policy that provides flexibility to change your date if necessary.
Make sure all your suppliers are booked
Just booking the venue won’t be enough. Post COVID-19 events suppliers are expecting to be in high demand. You’ll need to reserve your caterers, entertainers, bar suppliers, event organisers, florists, photographers and any other specialist event professionals that you need. The best suppliers are always in high demand – even in a normal event year!
Let your venue/marquee supplier help you
When it comes to booking suppliers, services and equipment, you’d be well advised to let your venue supplier help you out. At Zest Marquees, we work with many of the events industry’s best suppliers. We have great relationships, and we know how each different supplier works.
We’re able to match our customers personality and needs to the best supplier for them. We can either recommend suppliers, make introductions, or even make bookings with them on our customers behalf. Plus, we always have our fingers on the pulse, so we’ll know which suppliers are getting booked up fast. We’ll make sure that our customers get in first. And if your preferred supplier gets booked up, we’ll be able to source another great supplier to fill their shoes.
Get your invitations and RSVPs out as soon as possible
There’s a good chance that people will be busy catching up with friends, relatives or attending exhibitions and other work/industry-based events in 2021. Once the lockdown leash is off people will be keen to catch up on lost time.
Don’t delay. Make sure yours is one of the first invitations to hit their doormat. There’s a very good chance that people will be truly excited at the prospect of a social event. Uptake could be even greater than usual – but only if you make sure that your invitation is one of the first out of the blocks.